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If you visit trade shows, then you have a number of problems. You need to plan the design of your exhibition stand, organize a demonstration of your products, and train the staff. Then you have to hold an event and disassemble the stand to send it back. To save yourself from half of these problems, you can outsource transportation of trade show freight.
What problems can arise while shipping for a trade show?
Selection of delivery dates
It is necessary to plan the travel time from the enterprise to the exhibition venue, the time of loading, unloading, and the time of arrival of cargo carriers at the exhibition.
Limitations of exhibition centers
Many conference centers have restrictions on installing exhibition stands. They have regulations that can cause a lot of problems.
Carriers with experience in handling valuable cargo, such as aerospace, industrial and electronic equipment, know how to transport valuable goods safely.
Dismantling and the way back
After the exhibition, you must return your exhibition cargo back to the enterprise or transport it to the next exhibition. So, you need to meet a precise schedule.
For example, changing the schedule, venue, or exhibition area. This can become a severe problem for exhibitors who have already shipped their cargo and now have to make changes to the place of delivery or pickup. It is essential that the company that transports the exhibits provides flexible delivery options that allow exhibitors to make last-minute changes without violating delivery deadlines.
At international exhibitions and events, customs clearance can become a severe obstacle to participants. Customs regulations can be complicated and time-consuming, and delays at customs can lead to the cargo not arriving at the exhibition. It’s cool when a transport company employs a team of customs experts who can help in the process of customs clearance, ensuring the timely arrival of cargo at the event.
Many sites provide “pre-warehouses” – places where you can temporarily store your goods before the start of the exhibition. Due to the proximity, companies can quickly deliver materials for their stands to the exhibition hall, install them and start selling, without worrying about delivery and deadlines during the day.
Here are a few key features and benefits of using pre-storage:
- bring your products closer to the exhibition venue long before the start to reduce the risk of unforeseen situations;
- avoid waiting for delivery on the day of the event;
- reduce the risk associated with installing an exhibition stand and get access to your stand and materials from the very beginning;
- quickly extract materials and deliver them to the showroom on the day of the event;
- significantly reduce the total cost of delivery, avoiding the need for delivery at certain time intervals.
Choosing an outsourcer company for trade show logistics
What factors should be considered when choosing tradeshow logistics companies? First of all, you should determine whether the logistics company you have chosen is capable of providing the necessary level of service. Some companies will only need essential assistance from a logistics partner. At the same time, others may need more comprehensive support, including installation and packaging assistance.
Another important aspect is communication. Are you guaranteed to be able to contact the company’s representatives by phone? Will drivers inform you about possible delays?
And finally, an equally important factor is the flexibility of the trade show freight services. If you prefer direct delivery to the exhibition, then you will need a carrier capable of delivering your materials “on time.” You will also need a partner who is ready to pack and take out your exhibition materials within the agreed time frame in order to avoid additional transportation costs.
What services in trade show logistics can we offer?
At LAX Freight, we provide a wide range of international trade show logistics. We offer cargo transportation on board for cargo that is overloaded or has a non-standard shape, providing reliable delivery of various types of cargo.
In addition, we provide express transportation services to ensure accurate compliance with delivery deadlines. We are also known as outstanding cargo carriers with a whole load of trucks, which makes us one of the leading participants in the market of companies engaged in exhibition transport.
Thanks to our many years of experience as a leading transport company at exhibitions, we have developed our own particular approach that ensures success in achieving a balance between safety, preservation, timeliness, and reliability so that our customers are completely satisfied. We make the whole process simple and understandable from the very beginning to the very end, always supporting our clients in planning and conducting their exhibitions.
Trade show transportation for VIP clients
When organizing congresses and exhibitions, you often need help in the entire supply chain, especially in delivering all kinds of materials and equipment for premium exhibitions. We, in turn, can help with the delivery and placement of everything necessary in the exhibition center. And we also have a cool tracking technology that will add confidence in transportation. We know a lot about transportation at exhibitions, so we are sure that your event will go smoothly.
Well, you know, customers come back to us again and again because we always help them with cargo services at exhibitions so that they can hold their congresses and exhibitions without a hitch.
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